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Behind-The-Scenes: My Airtable Content Organization Hub

Hailey Dale


I’m Hailey – content strategist and founder here at Your Content Empire where we help you create more profitable, purposeful and productive content — and hopefully enjoy yourself more while doing it too. Learn more about me here >>

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Your Content Empire - Behind-The-Scenes: My Airtable Content Organization Hub

Welcome to the behind-the-scenes tour of my Airtable Content Organization Hub, your all-access pass to mastering content chaos!

If you've ever found yourself scrolling endlessly to locate that one crucial content piece, or recreating assets because you couldn't track down the originals, you know how vital a centralized content hub can be. 

In this blog post, I'm diving into the three major reasons why consolidating your content in one place isn’t just a convenience—it’s a strategy that frees up your time for higher ROI activities, interlinks your various content pieces for better synergy, and provides a scalable structure that grows with your business.

But let’s start with WHY you need a single place to organize all of your content plans, posts and priorities:

The 3 Reasons You Need a Single Place to Organize Your Content

#1 – Gives You More Time for Higher ROI Strategies

A single content hub gives you a single place to find everything content-related which will save you a ton of time when trying to hunt down a needle-in-a-haystack link to something you previously. 

Before building the content hub, I would find myself recreating things I already had just because I couldn’t the original. And I remember how annoyed I’d get when, almost without fail, I’d find the original as soon as I’d finished creating the new version. Both the searching and re-creating were big time sucks.

#2 – Interlinks Your Content Assets, Strategies and Results

It goes beyond just your content bank full of content assets but includes your content systems, all of your offer links, editorial calendar, measurements and more. Why have multiple places where you house different pieces of your content empire when you can quickly access and view everything content-related from one place—especially because content tasks often pull in multiple systems. For example, when I’m planning my content, I like to have my content bank open (to repurpose existing assets) and my metrics dashboard open (to see how those previous assets performed).

#3 – Creates a Structure that Can Grow With You

If you do decide to check out my template (The Content Empire Organization Hub), it's completely set up for but easily customizable when you need to add to it. The entire skeleton of your content hub is set up for you and ready for you to start plugging in your own systems and links. 

As a (mostly) recovering perfectionist, I hate messy works in progress so while I know this is a “living” system subject to change, I love that it doesn’t feel like it. It’s set up and organized right outta the box even if I’m going to be constantly changing it.

How to Set Up Your Airtable Content Organization Hub

The part of your Content Hub that’s the most fun (in my view) comes after you’ve designed and outlined the hub and are ready to start setting it up. And the best thing is that you can build it in whatever tool works for you, whether that’s: a simple spreadsheet, a project management tool (like Asana, Clickup), a board tool (like Milanote or Trello) or a database tool like Airtable.

I prefer Airtable for this tool and that’s what I use for my own (and the one that I’ve created a template for you in).

I think the most important thing is to pick a tool that (a) works for how your work and think; and (b) that you actually like spending time in. No system—even the perfect system, if there was such a thing—is going to work if you don’t work it. So you have to build it in something you’re going to use.

What to Include In Your Airtable Content Organization Hub

While you can include a lot of other features in your Content Hub (my done-for-you template includes many more than these), these are what I consider the most important 5 features:

  • Content Assets: an up-to-date list of all of your paid and free offers, blog posts, promo copy and emails
  • Editorial Calendar: your upcoming schedule of content to be published or promoted
  • Measurements: an at-a-glance look at how your content and marketing is performing
  • Content systems: a spot with all of your workflows, processes and important links
  • Inspiration bank: a place for storing and accessing your content and marketing ideas

How I Use My Airtable Content Organization Hub 

Putting theory into practice, I want to give you a real-life glimpse into how I harness the power of my Airtable Content Organization Hub on a day-to-day basis. 

Here are a few of my recurring tasks: 

  • Weekly:
    • Building my weekly content calendar for scheduling
    • Completing weekly content journal for new social media ideas
    • Using content systems for creating, scheduling and promoting content
    • Managing team member deliverables for content and marketing
  • Monthly:
    • Collecting monthly measurements
    • Adding content assets from the past month: new offers/freebies/blogs, adding social media, adding emails, adding new testimonials
    • Planning and building out promo plans
  • As Needed:
    • Adding ideas to inspiration bank

Ready to Set Up Your Own? 

Imagine a world where every piece of content has its place, and every strategy is interconnected seamlessly—this isn’t just a pipe dream, it’s a very achievable reality with the right tools and approach. 

Whether you're managing a ton of content or just trying to keep up with your social media posts, having a single, cohesive hub can dramatically improve your follow-through and make more space for creativity.

Want a headstart? Grab my template and setup course, The Content Empire Organization Hub – Airtable Edition, today and begin building your very own content empire.

Your Content Empire - The Content Empire Organization Hub - Airtable Edition

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